Total Mail Converter by CoolUtils is a specialized software tool designed to batch-convert email source files (like Microsoft Outlook’s MSG and standard EML formats) into non-email document types. It is primarily built to output emails into universally accessible formats such as PDF, DOC, HTML, TXT, TIFF, and JPEG without requiring Outlook or Thunderbird installed on your computer.
Below is a detailed guide on how the tool handles MSG and EML files, how to use it, and what features it offers. Core Conversion Features
Extensive Target Formats: It converts source files into over 20 alternative formats.
Batch Processing: You can select hundreds of email files or nested subfolders and convert them simultaneously in one pass.
No External Dependencies: The tool reads email files directly, meaning you do not need third-party email clients active on your system.
Metadata & Structure Preservation: The software keeps email headers (Sender, Recipient, Date, Subject), inline graphics, and the original folder directory completely intact.
Attachment Handling: While the standard edition extracts attachments and saves them in their original file format next to the document, Total Mail Converter Pro can actively convert attachment documents (like Word or Excel files) and merge them directly into the final PDF. Step-by-Step Instructions: How to Convert Your Files
You can complete the transformation process through the visual dashboard using these steps: Step 1: Locate and Select Your Email Files
Open the software interface. Use the directory tree on the left sidebar to navigate to the exact local or network folder where your MSG or EML files are stored. Step 2: Check the Boxes
The main file panel will list all detected emails with relevant metadata. Tick the boxes next to specific files you want to convert, or click Check All to select the entire folder contents at once. Step 3: Pick Your Target Format
Look at the upper toolbar and click the icon matching your desired output document format (e.g., PDF, HTML, DOC, or even cross-converting MSG to EML). Step 4: Configure Output and File Names
An options wizard window will pop up to guide you through custom preferences:
Destination: Browse and select the target directory folder where your new documents should go.
File Naming Macros: Customize how the output files are named by using templates like [Date]-[Sender]-[Subject].
Appearance Adjustments: For PDF exports, you can set page sizes, add custom page numbers, or configure bates stamping for legal discovery. Step 5: Start the Process
Review your choices and click the Start button. The conversion engine will process the files and display a “Process Complete” notification detailing how many files were safely generated. Advanced Operations: Command Line
For IT professionals or automated server environments, the software supports an unattended command-line interface. This allows you to bypass the graphical interface completely. For example, a basic execution terminal command using MailConverter.exe looks like this:
MailConverter.exe C:\Mail*.msg C:\Dest\ -c html -sender -subject -attach Use code with caution.
This command grabs all MSG files in the source path, converts them to HTML, explicitly prints the sender and subject headers, and extracts the attachments.
If you are trying to automate this on a headless server, the developer also provides Total Mail Converter X, an SDK variant that runs without popups or dialogue boxes.
If you would like to tailor this to your workflow, let me know:
What specific format you are trying to turn your emails into (e.g., PDF for legal cases, HTML for archiving)?
If you need to merge multiple emails into a single document or keep them separate?
Whether you are working with a few files or planning a large enterprise migration?
I can provide specific settings recommendations based on your needs.
EML to PDF & MSG Converter – Total Mail Converter – CoolUtils
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